Applying for approval of an aviation event
If you want to hold an event at your airfield where aircraft are displayed in flight or compete against each other, you will need a permit. You must apply for this from the relevant aviation authority.
-
Basic information
Aviation events are associated with particular risks due to the increased traffic density and large number of visitors. They must therefore be meticulously planned, meticulously executed and strictly controlled.
The responsible aviation authority checks whether the program and the participants guarantee that the event can be held safely and, if the event is approved, regulates the necessary safety and noise protection measures.
During the event, the aviation authority monitors compliance with these requirements.
You do not require a permit for aviation events in which only model aircraft and non-motorized aerial sports equipment participate within the scope of an already issued ascent permit, which are not subject to the traffic licensing requirement and with which no passengers are transported.
Requirements
- As the organizer, you have taken out organizer's liability insurance to cover any third-party damage.
- The aviation event does not jeopardize public safety or order.
-
Procedure
You can apply for approval for an event with aircraft by e-mail or by post:
- Submit all the necessary documents with your application.
- The competent authority will review your application.
- It will check whether the program and the participants guarantee that the event can be held safely.
- After examining the documents, the competent authority will decide whether you will receive approval to hold the aviation event.
- You will receive a notice of approval or rejection (by post or, if applicable, via the service portal of the competent authority).
- In the case of an event permit, the competent authority will regulate the necessary safety and noise protection measures.
During the event, the competent authority will monitor compliance with these requirements.
More information
You do not require a permit for aviation events in which only model aircraft and non-motorized aerial sports equipment participate within the scope of an already issued ascent permit, which are not subject to the traffic licensing requirement and with which no passengers are transported.
-
Necessary Documents
- Fully completed application for approval of an aviation event
- Consent of the aerodrome operator (unless the organizer is also the aerodrome operator)
- Aviation event outside an airfield:
- Proof of the right of use
- Sketch of the proposed site with indication of its dimensions and an expert opinion on its suitability
- Map at a scale of 1:25000
- Site plan at a scale of 1:1500 to 1:5000 with the event site marked. The map must show the dimensions of the event site, take-off and landing areas, the locations of the emergency services and the doctor, as well as parking spaces and barriers.
- Program of the event including flight program
- Air traffic control information (description of the airspace or routing required for the aviation event
- At the request of the competent authority:
- Safety concept including emergency planning
- Flight operations instruction of the person in charge of the event
- Names and pilot's licenses or officially certified copies of the pilot's licenses of the pilots involved
- Agreements of the organizer with the pilots, airlines, other parties involved in the air and ground demonstrations and with the liability and accident insurers
- Proof of organizer's liability insurance
- Proof of ground accident insurance
- Proof of continuous flight training of the participating aerobatic pilots
- Expert opinion on the suitability of the event site
-
Competent Department
-
Die Senatorin für Wirtschaft, Häfen und Transformation | Referat 33 - Luftverkehr, Flugplätze, Luftfahrtbehörde
- +49 421 361 98210
- Katharinenklosterhof 3, 28195 Bremen
- Website
- ops
@haefen. bremen. de
-
-
Fees / Costs
50,00 EUR bis 10.300,00 EUR
-
Deadlines & processing time
What deadlines must be paid attention to?
Applications must be submitted at least 8 weeks before the date of the event.
How long does it take to process
4 weeks bis 8 weeks
This page has been automatically translated by DeepL. We cannot guarantee that the translation is correct.
The official information in German is complete and correct. 18.03.2026