Reporting changes in the staff of a day care center
If you want to make a personnel change in a child day care facility, you must immediately report this to the responsible supervisory authority (state youth welfare office).
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Basic information
As the provider of a child daycare facility, you must report a change in personnel to the responsible office.
The following events are counted as staff changes:
- Entry into an employment relationship
- Leaving an employment relationship
- Change of facility within a daycare provider
- After a change in the qualifications of other persons in the daycare center, e.g. trainees, interns, etc.
- Recruitment of persons on the basis of the "Key points agreement between the daycare provider representatives and the Senator for Children and Education on staff recruitment against the background of the current shortage of skilled workers in institutional child daycare" (lateral entrants) with an exceptional permit from the State Youth Welfare Office in accordance with 6.2 RiBTKe.
In general, you must note that the notification applies to all persons who work with or on children.
Requirements
As a provider, you operate a child day care facility that requires an operating permit.
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Procedure
You can create the notification in writing using the form stored here (personnel notification) or using the online service.
Online procedure:
- You create a notification in the online service.
- After it has been created, the notification is automatically forwarded to the authority.
- The remaining procedural steps correspond to the written procedure.
Written procedure:
- You create a written notification of the personnel change for the respective child day care facility (KiTa) of your provider.
- You then send your notification by mail to the State Youth Welfare Office.
- After receipt, the State Youth Welfare Office will carry out a formal check. If formal errors or missing documents are found, it will contact you and ask for rectification.
- You must perform the rectification and send an updated notification.
If the review is negative, the state child welfare agency will contact you and explain how or if employment is still possible. For example, the person may need to be re-qualified.
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Competent Department
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Online Services
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Daycare center: Report staff changes
Here you can transfer the entry and departure of staff in a childcare facility.
You can do this in one process, even directly for several people and across several facilities under one provider.
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This page has been automatically translated by DeepL. We cannot guarantee that the translation is correct.
The official information in German is complete and correct. 25.11.2025