Reporting changes in the staff of a day care center
If you want to make a personnel change in a child day care facility, you must immediately report this to the responsible supervisory authority (state youth welfare office).
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Basic information
As the provider of a child daycare facility, you must report a change in personnel to the responsible office.
The following events are counted as staff changes:
- Entry into an employment relationship
- Leaving an employment relationship
- Change of facility within a daycare provider
- After a change in the qualifications of other persons in the daycare center, e.g. trainees, interns, etc.
- Recruitment of persons on the basis of the "Key points agreement between the daycare provider representatives and the Senator for Children and Education on staff recruitment against the background of the current shortage of skilled workers in institutional child daycare" (lateral entrants) with an exceptional permit from the State Youth Welfare Office in accordance with 6.2 RiBTKe.
In general, you must note that the notification applies to all persons who work with or on children.
Requirements
As a provider, you operate a child day care facility that requires an operating permit.
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Procedure
You can submit the report in writing using the form provided here (Personnel Report).
Written Procedure:
- You must submit a written notification of the personnel change to the respective child care center (KiTa) operated by your provider.
- Then, send your notification by mail to the State Youth Welfare Office.
- Upon receipt, the State Youth Welfare Office will conduct a formal review
- if any formal errors or missing documents are found, they will contact you and ask you to correct them.
- You must make the necessary corrections and submit an updated notification.
If the review is unfavorable, the State Youth Welfare Office will contact you and explain whether and how employment might still be possible. For example, the person may need to complete additional training.
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The official information in German is complete and correct. 02.07.2026